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Exhibitor FAQ

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LeadingAge Illinois Annual Meeting and Expo will take place

April 26-28, 2017

Navy Pier

600 East Grand Ave

Chicago, IL 60611

 

 

 

 

 

 


The minimum booth size is 10' x 10' (100 square feet).  Booths may be combined to create a larger space.

The current standard rates per 10' x 10' space are:

Member Rate Inline: $1599

Member Rate Corner: $1849

Non-Member Rate Inline: $2099

Non-Member Rate Corner: $2349


Payment must accompany the Exhibit Space Contract in order for booths to be assigned.  Payment can be made by check or credit card.  We accept VISA, MasterCard, American Express, and Discover.

Click here to reserve you booth online (credit card only)

 


Each 10' x 10' booth consists of an 8' high black backwall drape, 3' high black side dividers and a 7" x 44" online identification sign.

NOTE:  The exhibit area is not carpeted; however, the aisles will be carpeted.

All booths also include:

  • 4 staff badges - giving you access to the exhibit floor, lunches, general session and educational programs
  • Listing on the event website, advance program (prior to Jan 22) and final show program
  • Pre and post show exhibitor mailing list
  • Access to the online Exhibitor Services Manual
All utilities must be ordered separately.  Additional items such as furniture, carpet, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through our general contractor, GES. 


Yes, you may view the floor plan here 


You can reserve your booth online here and select Expo Floor, then follow the prompts.

You can also reserve your booth by contacting Danyale Coleman at dcoleman@leadingageil.org  or 630.325.6170 ext. 201.


Online Exhibitor Services Manual

Provided by Global Experience Specialists (GES) 

Phone: 1-800- 801- 7648

Online Chat: http://www.ges.com/chat
Contact us: https://e.ges.com/071600821/contactus/esm

Services: furniture, carpet, labor, shipping, material handling, audio visual, electrical, signage
 

PLEASE NOTE: Exhibitor Service Contractor - GES is offering a special rate to LeadingAge Illinois 2017 exhibitors on the basic booth package for $425, which includes carpet, skirted table, 2 chairs and waste basket for 10x10' space. Select this option here.

 
 


Inline booths have an 8' height restriction and perimeter booth have a 12' height restriction.


Global Experience Specialists (GES) 
Phone: 1-800- 801- 7648
Online Chat: http://www.ges.com/chat
Contact us: https://e.ges.com/071600821/contactus/esm
 

PLEASE NOTE: Exhibitor Service Contractor - GES is offering a special rate to LeadingAge Illinois 2017 exhibitors on the basic booth package for $425, which includes carpet, skirted table, 2 chairs and waste basket for 10x10' space. Select this option here.

 
 

 


Sales on the Expo Floor are not recommended.  However, you may take orders.  If you choose to sell product you are responsible for collecting and reporting local and state taxes to the Illinois Department of Revenue.  


Each exhibiting company is allowed four (4) staff badges per 10'x10' booth space. Additional exhibitor staff badges are available at a cost of $149 each. If you enter more than the allowed number of badge requests for your space, you will be contacted to submit payment for the additional badges. 

Please access the Exhibitor Service Center and select "Booth Profile Update" to enter the names of your booth staff for badges. You will need the email address and password associated with your booth. Request login information.

Badges will be available for pick up during set up & expo hours on site.


Exhibitor Set Up:

Tuesday, April 25, 12:00 - 4:30 PM

Wednesday, April 26, 8:00 - 10:00 AM

Expo Hours:

Wednesday, April 26, 11:00 AM - 1:30 PM
Opening Reception (Networking in Lakeview Terrace), 4:45 - 6:00 PM

Thursday, April 27, 11:00 AM - 1:30 PM
 

Exhibitor Move Out

Thursday, April 27 - 1:30 - 4:30 PM
 

  • All exhibitor materials must be removed from the exhibit facility by Thursday, April 27, 2017 by 4:30 PM.
  • To ensure that your freight is expedited and removed from the facility by a designated carrier, please have your carrier check in no later than Thursday, April 27, 2017 by 3:30 PM.
  • Please Note: Overtime rates apply for drayage and labor after 4:30 PM Monday through Friday 

 

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For Annual Meeting sponsorship and advertising opportunities, Click here. For more details, to reserve your sponsorship or ad specs, please contact LeadingAge Illinois at info@leadingageil.org  or 630.325.6170.


Vehicle Displays - Any vehicle or other apparatus which has a fuel tank and is part of a display, is required to be equipped with a locking (or taped) gas cap and can contain no more than 1/8 tank of fuel. Battery cables must be disconnected once the vehicle is positioned. The engine cannot be operated during event hours. Refueling must be done off property.


Yes, however you must submit an application with Navy Pier's catering service, Chicago Signature Services. Click here for Sampling Policy and Application


LeadingAge Illinois contracts lead retrieval service with Registration Technology.

Reserve your Lead Retreival service here.


Yes, you can attend education sessions with your exhibitor badge. View sessions in the Online Advance Program - Coming Soon!

 

 

 


Embassy Suites Chicago Downtown Magnificent Mile
511 N. Columbus Dr.
Chicago, IL 60611
312 - 836 - 5900

Website
Map & Directions

$209.00 Single/Double Occupancy
$219 Triple occupancy
$229 Quadruple occupancy
The Embassy Suites Chicago Downtown Magnificent Mile is
offering LeadingAge Illinois meeting attendees the following:
• Discounted valet parking at $49 per day (includes in/out
privileges)
• Complimentary guestroom Internet

Individuals can call central reservations 24 hours a day at
1-800-HILTONS (1-800-445-8667), to make reservations or
reservations can be made through the group page from the
LeadingAge Illinois website.
Individuals making reservations must mention the group name of LeadingAge Illinois in order to receive the contracted rate.
 
AND

Double Tree by Hilton, Chicago Magnificent Mile
300 East Ohio Street
Chicago IL 60611
www.doubletreemagmile.com 
Map & Directions
P (312) 787 – 6100
F (312) -787-6259

$169 Single/Double Occupancy
$189 Triple Occupancy
$209 Quadruple Occupancy

The Doubletree by Hilton Chicago Magnificent Mile is offering LeadingAge Illinois attendees the following:
• Complimentary wireless Internet access in guestrooms
• Discounted overnight self- parking at $42.00 per night with
unlimited in/out access
 
Individuals can call central reservations 24 hours a day at
1-800-222-8733, or hotel reservations directly, Mon – Fri from 8:30 AM – 4:30 PM at 312-787-6100 to make reservations or reservations can be made through the group page from the LeadingAge Illinois website.
Individuals making reservations must mention the group name of LeadingAge Illinois


Exhibitors are NOT allowed to hold any type of meeting or function during session or expo hours.  Meeting space will be available at LeadingAge Illinois headquarter hotels during NON-Meeting/Expo hours. 


Advance Shipments to Warehouse Address
Please use provided freight labels in the Exhibitor Services Manual.   

Advanced shipments should arrive on or between: March 22 - April 20, 2017

C/O GES
LeadingAge Illinois Annual Meeting & Expo
Exhibiting Company Name
Booth #
4108 W. 52nd Place
Chicago, IL, 60632
USA

Direct Shipments to Exhibit Address
Please use provided freight labels in Exhibitor Services Manual.

Shipments received ONLY during exhibitor move-in hours.

Direct shipments will be accepted on or between:  
April 25, 2017 from 12:00 PM- 4:30 PM ONLY
or
April 26, 2017 from 8: 00 AM- 10:00 AM ONLY.

C/O GES
?LeadingAge Illinois Annual Meeting & Expo
Exhibiting Company Name
Booth #
Navy Pier
600 E. Grand Ave. 
Chicago, IL 60611

 


Login to the Exhibitor Service Center to update your profile at any time. Request login information.


Yes, exhibit space will be available at the LeadingAge Illinois Senior Living Conference. This conference will be held in the fall.


Contact info@leadingageil.org  or 630.325.6170.






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