Exhibitor FAQ
|
LeadingAge Illinois Annual Conference: Conference Schedule: |
||||||||||||||||||||
|
The minimum booth size is 10'' x 10'' (100 square feet). Booths may be combined to create a larger space.
|
||||||||||||||||||||
|
Each 10' x 10' booth consists of an 8' high black backwall drape, 3' high black side dividers and a 7" x 44" identification sign. All booths also include:
Amenity Package and all utilities must be ordered separately. Additional items such as furniture, carpet, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through our general contractor, Source One. These order forms will be located in the Exhibitor Services Center within the next couple months. |
||||||||||||||||||||
|
Hotel Accommodations Renaissance Schaumburg Convention Hotel 1551 N. Thoreau Dr. Schaumburg, IL 60173 847-303-4100 Be sure to mention LeadingAge Illinois when booking your hotel room to receive the discount. Due to hotel policies, associations are held financially responsible for hotel rooms reserved but not actually occupied. To prevent LeadingAge Illinois from incurring penalty fees, it is imperative that attendees reserve hotel rooms realistically and cancel with as much notice as possible. Rates: $189 single/double Ways to reserve a sleeping room: · Reserve on-line here · Call reservations at 800-468-3571 or 847-303-4100. When making a reservation, mention ‘LeadingAge Illinois Annual Conference’. Rooms at the Renaissance Schaumburg will be held until Sunday, June 21, 2026, or until the block sells out. Once the room block has been sold out or the cut-off date has passed, group rates may not apply. All rates are per room, per night and are subject to the current state and local sleeping room tax. A deposit equal to one night’s stay is required to hold each reservation. Should a guest cancel a reservation, the deposit is refundable if notice is received at least 3 business days prior to arrival date, and a cancellation number is obtained. Important: LeadingAge Illinois does not directly nor contract with any outside provider to solicit your credit card or financial information to secure hotel reservations. Please beware of anyone contacting you for this information.
Parking: Renaissance Schaumburg Convention Center offers complimentary on-site open lot parking. Renaissance Schaumburg Maps and Directions: http://www.marriott.com/hotels/maps/travel/chirs-renaissance-schaumburg-convention-center-hotel/ |
||||||||||||||||||||
|
Yes, as the Exhibit Hall floor plan changes daily, the most current version can be found on our website. Click to view the most current floor plan. The booths in green or yellow are still available. The booths in red are reserved.
|
||||||||||||||||||||
|
You can reserve your booth online then follow the prompts.
|
||||||||||||||||||||
|
We encourage you to visit LeadingAge Illinois 2026 Online Storefront before the discounted deadline!! (Note* First-time users click on the link and then click on SIGN UP to create your username and password. Returning users sign in with your email address and password. If you have forgotten your password, click on Set/Forgot Your Password.)
If you prefer a PDF copy of show details click: Exhibitor Manual here. The password for this Manual is: 02EAj984 |
||||||||||||||||||||
|
Inline booths have an 8' height restriction and perimeter booths have a 12' height restriction. |
||||||||||||||||||||
|
Sales on the Expo Floor are not recommended. However, you may take orders. If you choose to sell product, you are responsible for collecting and reporting local and state taxes to the Illinois Department of Revenue. |
||||||||||||||||||||
|
Each exhibiting company is allowed Two (2) complimentary staff badges per 10' x 10' booth space. Badges in addition to that will be charged the prevailing rate listed below: Click Here: Booth Staff Badges Badges will be available for pick up during set up & expo hours on site. |
||||||||||||||||||||
|
Exhibitor Set Up: Monday, July 13 1:00 p.m. - 5:00 p.m. Tuesday, July 14, 8:00 a.m. - 10:00 a.m. Expo Hours: Tuesday, July 14, 10:45 a.m. - 1:30 p.m. Tuesday, July 14, 5:00 - 6:30 p.m. Opening Reception Networking in Ballroom Lobby Exhibitor Move Out Wednesday, July 15, 1:30 p.m. - 4:30 p.m.
. |
||||||||||||||||||||
|
NO! The only outside contractors you will work with are Source One, our exhibitor services contractor, for your booth amenities, such as carpet, tables, chairs, etc.,. Any other companies contacting you are not affiliated with LeadingAge Illinois. Please be aware of housing and list poachers that have been contacting exhibitors about booking hotel rooms or selling attendee lists for the Annual Meeting & Expo. Many of these pirating companies are of foreign origin. We are NOT working with any outside companies to provide housing or attendee details, and we apologize for this inconvenience. Please ignore these pirating emails/calls. Here are some of those companies to watch out for:
|
||||||||||||||||||||
|
Click here for the current sponsorship and advertising brochure. For more details, to reserve your sponsorship or ad specs, please contact meetingservices@leadingageil.org |
||||||||||||||||||||
|
Yes, however you must submit an application with the Renaissance Schaumburg Convention Center. Please read the details regarding consumable goods in the Exhibitor Services Manual. |
||||||||||||||||||||
|
We are in the process of contracting with a lead retrieval company. |
||||||||||||||||||||
|
Yes, you can attend education sessions with your exhibitor badge. |
||||||||||||||||||||
|
Exhibitors are NOT allowed to hold any type of meeting or function during session or expo hours. Vendor receptions can be after ours on Tuesday or they can sponsor the C-Suite event, the Monday reception, the Monday dinner, the Tuesday reception, or a breakfast type reception (mimosas, bloody marys, etc. |
||||||||||||||||||||
|
Advance Shipments to Warehouse: Shipment Dates:
Advance Warehouse SourceOne Events LeadingAge Illinois 2026 Nina Testing Branding / Booth # 596 Lamont Rd Elmhurst, IL 60126
Direct Shipping Date(s):
**Any shipments received outside of the date(s) and times listed above will be refused by the facility*
Renaissance Schaumburg Convention Center – LeadingAge Illinois 2026 c/o SourceOne Events Nina Testing Branding / Booth # 1551 Thoreau Drive N. Schaumburg, IL 6-173
Important Details: 1. Make sure that your shipments are consigned to SourceOne Events. 2. Label ALL shipments properly with your Exhibiting Company name and Booth number. 3. A detailed Bill of Lading will be required for all outbound shipments after the close of the event on 07/15/26. 4. Please use the provided Blue Advance Warehouse shipping labels on page 90. This ensures a smoother transition to your booth. (Audio-Visual Rentals /Internet Service) Please Note: We do not provide Audio-Visual Rentals & Internet!! These are handled by outside vendors. For details, refer to page 117 for Audio-Visual and page 120 for Internet Service. |
||||||||||||||||||||
|
Login to the Exhibitor Service Center to update your profile at any time. Refer to your booth confirmation e-mail for your log-in credentials. If you still need assistance, contact LeadingAge Illinois at meetingservices@leadingageil.org. |
||||||||||||||||||||
|
CANCELLATION POLICY
|