Exhibitor FAQ


LeadingAge Illinois Annual Meeting and Expo:

Date: Tuesday, May 17 and Wednesday, May 18, 2022. 

Location: Schaumburg Convention Center
1551 N. Thoreau Drive
Schaumburg, IL 60173

Exhibitor Schedule:
Exhibitor set-up:
Monday, May 16, 1pm – 5pm and Tuesday, May 17, 8am - 10am

Exhibitor Move Out:
Wednesday, May 18, 1:30pm 4:00pm

Conference Schedule:
Registration open 7am - 5pm
8:30 -10:00 am keynote
10:30 - 11:30 am session
11:30 – 1:30 expo/lunch
1:30 – 2:30 pm session
2:45 – 3:45 pm session
4:00 pm –5:00 pm session


 


The minimum booth size is 10'' x 10'' (100 square feet).  Booths may be combined to create a larger space.

10’x10’ Exhibit Space Rates Early Bird Rate (deadline February 14, 2022) Standard Rate (After February 14, 2022)
Member Inline Booth $1,699.00 $1,999.00
Member Premium Inline Booth $1,899.00 $2,199.00
Member Corner Booth $1,949.00 $2,249.00
Member Premium Corner Booth $2,149.00 $2,449.00
Non-Member Inline Booth $2,199.00 $2,499.00
Non-Member Premium Inline Booth $2,399.00 $2,799.00
Non-Member Corner Booth $2,449.00 $2,749.00
Non-Member Premium Corner Booth $2,649.00 $2,949.00
Non-Member Premium Corner Booth 50% off rates above 50% off rates above














Payment must accompany the Exhibit Space Contract in order for booths to be assigned.  Payment can be made by check or credit card.  We accept VISA, MasterCard, American Express, and Discover.

Click Here to Reserve Your Booth


Each 10' x 10' booth consists of an 8' high black backwall drape, 3' high black side dividers and a 7" x 44" identification sign.

All booths also include:

  • NEW: 6' table, 2 chairs, carpet, and wastebasket. 
  • 4 staff badges - giving you access to the exhibit floor, lunches, general session and educational programs
  • Listing on the event website and on-line advance program
  • Pre- and post-show exhibitor mailing list
All utilities must be ordered separately.  Additional items such as furniture, carpet, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through our general contractor, Source One. These order forms will be located in the Exhibitor Services Center in mid-February. 


Hotel Accommodations

Renaissance Schaumburg Convention Hotel

1551 N. Thoreau Dr.

Schaumburg, IL 60173

847-303-4100

Be sure to mention LeadingAge Illinois when booking your hotel room to receive the discount. Due to hotel policies, associations are held financially responsible for hotel rooms reserved but not actually occupied. To prevent LeadingAge Illinois from incurring penalty fees, it is imperative that attendees reserve hotel rooms realistically and cancel with as much notice as possible.

Rates: $164 single/double

Ways to reserve a sleeping room:

· Reserve on-line at
https://book.passkey.com/go/LeadingAge2022

· Call reservations at 800-468-3571 or 847-303-4100. When making a reservation, mention ‘LeadingAge Illinois Annual Meeting & Expo’.

Rooms at the Renaissance Schaumburg will be held until Tuesday, April 26, 2022, or until the block sells out. Once the room block has been sold out or the cut-off date has passed, group rates may not apply. All rates are per room, per night and are subject to the current state and local sleeping room tax. A deposit equal to one night’s stay is required to hold each reservation. Should a guest cancel a reservation, the deposit is refundable if notice is received at least 3 business days prior to arrival date, and a cancellation number is obtained.

Important: LeadingAge Illinois does not directly nor contract with any outside provider to solicit your credit card or financial information to secure hotel reservations. Please beware of anyone contacting you for this information.

 

Parking: Renaissance Schaumburg Convention Center offers complimentary on-site open lot parking.

Renaissance Schaumburg Maps and Directions:

http://www.marriott.com/hotels/maps/travel/chirs-renaissance-schaumburg-convention-center-hotel/


Yes, as the Exhibit Hall floor plan changes daily, the most current version can be found on our website. Click to view the most current floor plan. The booths in blue are still available. The booths in red are reserved.

https://annualconference.leadingageil.org/2022/floor_plan.cfm


You can reserve your booth online at https://annualconference.leadingageil.org/2022/exhibitors.cfm and Reserve Your Booth Online, then follow the prompts.

You can also reserve your booth by contacting LeadingAge Illinois at meetingservices@leadingageil.org.


Exhibitor Services Manual and ordering information for booth furniture and electricity coming in February.


Inline booths have an 8' height restriction and perimeter booths have a 12' height restriction.


Sales on the Expo Floor are not recommended.  However, you may take orders.  If you choose to sell product, you are responsible for collecting and reporting local and state taxes to the Illinois Department of Revenue.  


NO! The only outside contractors you will work with are Source One, our exhibitor services contractor, for your booth amenities, such as carpet, tables, chairs, etc., and CVENT, who provides our lead retrieval service. Any other companies contacting you are not affiliated with LeadingAge Illinois.

Please be aware of housing and list poachers that have been contacting exhibitors about booking hotel rooms or selling attendee lists for the Annual Meeting & Expo. Many of these pirating companies are of foreign origin. We are NOT working with any outside companies to provide housing or attendee details, and we apologize for this inconvenience. Please ignore these pirating emails/calls.

Here are some of those companies to watch out for:

  • Expo Housing Services
  • Corporate Booking Services (CBS Inc) 
  • Global Travel Partners
  • Convention Housing Authority
  • Global Housing Services Corporation
  • National Travel Associates


Click here for the current sponsorship and advertising brochure. For more details, to reserve your sponsorship or ad specs, please contact Katie White at kwhite@thewymancompany.com or 404-372-6709.


Yes, however you must submit an application with the Renaissance Schaumburg Convention Center. Please read the details regarding consumable goods in the Exhibitor Services Manual. 

Download the application here.


We are in the process of contracting with a lead retrieval company.
Details will be confirmed and posted here mid-February.


Yes, you can attend education sessions with your exhibitor badge.

The Advance Program will be available at the end of February.


Exhibitors are NOT allowed to hold any type of meeting or function during session or expo hours.  Meeting space may be available at the LeadingAge Illinois headquarter hotel during NON-Meeting/Expo hours. 

Contact Glenna at Glenna.Cytrynbaum@renhotels.com at the Renaissance Schaumburg Hotel to inquire about space availability.


Login to the Exhibitor Service Center to update your profile at any time. Refer to your booth confirmation e-mail for your log-in credentials. If you still need assistance, contact LeadingAge Illinois at meetingservices@leadingageil.org.


Yes, exhibit space will be available at the Senior Living Conference, to be held on October 6, 2022, at Bobak's Signature Events in Woodridge, IL.


Contact meetingservices@leadingageil.org for more information.




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