Exhibitor FAQ

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LeadingAge Illinois Annual Meeting and Expo will take place

April 2-4, 2019

Schaumburg Convention Center

1551 N. Thoreau Drive

 Schaumburg, IL 60173

The expo floor will be open Tuesday, April 2 and Wednesday, April 3 from 11 a.m. to 1:30 p.m. Education sessions are Tuesday through Thursday.

 

 

 

 

 


The minimum booth size is 10' x 10' (100 square feet).  Booths may be combined to create a larger space.

The current standard rates per 10' x 10' space are:

Member Rate Inline: $1699

Member Rate Corner: $1949

Non-Member Rate Inline: $2199

Non-Member Rate Corner: $2449


Payment must accompany the Exhibit Space Contract in order for booths to be assigned.  Payment can be made by check or credit card.  We accept VISA, MasterCard, American Express, and Discover.

Click here to reserve you booth online (credit card only)

 


Each 10' x 10' booth consists of an 8' high black backwall drape, 3' high black side dividers and a 7" x 44" online identification sign.

NOTE:  The exhibit area is not carpeted; however, the aisles will be carpeted.

All booths also include:

  • 4 staff badges - giving you access to the exhibit floor, lunches, general session and educational programs
  • Listing on the event website, advance program (prior to Jan 22) and final show program
  • Pre and post show exhibitor mailing list
  • Access to the online Exhibitor Services Manual
All utilities must be ordered separately.  Additional items such as furniture, carpet, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through our general contractor, GES. These order forms will be located in the Exhibitor Services Manual. 


Yes, as the Exhibit Hall floor plan changes daily, the most current version can be found on our website. Click to view the most current floor plan. The booths in blue are still available. The booths in red are reserved.

https://annualconference.leadingageil.org/2019/floor_plan.cfm

 


You can reserve your booth online at https://annualconference.leadingageil.org/2019/exhibitor_sales.cfm and selecting Expo Floor, then follow the prompts.

You can also reserve your booth by contacting Danyale Coleman at dcoleman@leadingageil.org  or 630.325.6170 ext. 201.


Want uninterrupted time with qualified buyers? Let us arrange Hosted Buyer meetings for you!

The hosted buyer model has become increasingly popular in the exhibition industry. LeadingAge Illinois 2019 Annual Meeting & Exhibition will introduce the hosted buyer program to drive/increase provider attendance, and equally important, create more value for exhibitors. Pre-arranged 15-minute meetings with qualified buyers of your product/service category are scheduled on your behalf during expo hours. Private meeting rooms are available for your scheduled meetings and you will be notified one week in advance of the conference or your appointment schedule.

Contact Brandi Beckley to sign up. bbeckley@leadingageil.org


Exhibitor Services Manual -

https://ordering.ges.com/071601062/welcome

View Demo Video on LeadingAge IL Expo ordering site

Provided by Global Experience Specialist (GES)

Phone: 1-800-801-7648

Online Chat: http://www.ges.com/chat

Services: furniture, carpet, labor, shipping, material handling, audio visual, electrical, signage


Inline booths have an 8' height restriction and perimeter booth have a 12' height restriction.


Sales on the Expo Floor are not recommended.  However, you may take orders.  If you choose to sell product you are responsible for collecting and reporting local and state taxes to the Illinois Department of Revenue.  


Each exhibiting company is allowed four (4) staff badges per 10'x10' booth space. Additional exhibitor staff badges are available at a cost of $149 each. If you enter more than the allowed number of badge requests for your space, you will be contacted to submit payment for the additional badges. 

Please access the Exhibitor Service Center and select "Register Booth Staff" at the bottom of the screen. Enter the names of your booth staff for badges.
You will need the email address and password associated with your booth to access the Exhibitor Service Center. Request login information.

Badges will be available for pick up during set up & expo hours on site.


Exhibitor Set Up:

Monday, April 1, 12:00 p.m. - 4:30 p.m.

Tuesday, April 2, 8:00 a.m. - 10:00 a.m.

Expo Hours:

Tuesday, April 2, 11:00 a.m. - 1:30 p.m. (Lunch served on Expo Floor 11:30 - 12:30)

Tuesday, April 2, 1:45 - 2:45 p.m. C-Suite (High-level executives) Only Expo Time

Tuesday, April 2, 5:00 - 6:30 p.m. Opening Reception Networking in Ballroom Lobby

Wednesday, April 3, 11:00 a.m. - 1:30 p.m. (Lunch served on Expo Floor 11:30 - 12:30)

 

Exhibitor Move Out

Wednesday, April 3, 1:30 p.m. - 4:30 p.m. 

  • All exhibitor materials must be removed from the exhibit facility by Wednesday, April 3, 2019 by 4:30 PM.
  • To ensure that your freight is expedited and removed from the facility by a designated carrier, please have your carrier check in no later than Wednesday, April 3, 2019 by 3:30 PM.
  • Please Note: Overtime rates apply for drayage and labor after 4:30 PM Monday through Friday and all day Saturday and Sunday.

 

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NO! The only outside contractors you will work with are GES, our exhibitor services contractor, for your booth amenities such as carpet, tables, chairs, etc., and CVENT who provides our lead retrieval service. Any other companies contacting you are not affiliated with LeadingAge Illinois.

Please be aware of housing and list poachers that have been contacting exhibitors about booking hotel rooms or selling attendee lists for the Annual Meeting & Expo. Many of these pirating companies are of foreign origin. We are NOT working with any outside companies to provide housing or attendee details, and we apologize for this inconvenience. Please ignore these pirating emails/calls.

Here are some of those companies to watch out for:

  • Expo Housing Services
  • Corporate Booking Services (CBS Inc) 
  • Global Travel Partners
  • Convention Housing Authority
  • Global Housing Services Corporation
  • National Travel Associates

 


Click here for the current sponsorship and advertising brochure. For more details, to reserve your sponsorship or ad specs, please contact LeadingAge Illinois at info@leadingageil.org  or 630.325.6170.


Yes, however you must submit an application with the Renaissance Schaumburg Convention Center. Please read the details regarding consumable goods in the Exhibitor Services Manual. 

Download the application here.


LeadingAge Illinois is contracting lead retrieval service through CVENT.

Order your lead retrieval license now and your access code will be sent to you prior to the show.

https://solutions.crowdcompass.com/planner_tools/v1/exhibitor/#/login/A70B644B57B2?CID=701o0000000jU1XAAU


Yes, you can attend education sessions with your exhibitor badge. View the Advance Program

 

 

 

 


Support Your Association – Book Your Stay With LeadingAge Illinois!

Making your hotel reservation within the LeadingAge Illinois hotel room block allows the association to keep your registration costs low and continue to negotiate competitive hotel room rates for future Annual Meetings. Due to hotel policies, associations are now held financially responsible for hotel rooms reserved but not actually occupied. To save LeadingAge Illinois from penalty fees, it is imperative that our attendees reserve hotel rooms realistically and cancel with as much notice as possible.

Hotel Accommodations:

Renaissance Schaumburg Convention Hotel

1551 N. Thoreau Dr.

Schaumburg, IL 60173

847-303-4100

Our Schaumburg hotel accommodations boast stylish design and luxurious comfort. Located in an accessible hub with a sophisticated collection of retail and culinary options such as Sam & Harry’s, IKEA and Woodfield Mall, this Schaumburg, Illinois hotel serves as an indigenous ambassador for entire Chicagoland area…and a gateway for the entire Midwest. Experience refined style at the Renaissance Hotel in Schaumburg where stunning design blends seamlessly with impeccable service.

Rates: Single/Double: $179.00 ¦Triple/Quad: $204.00

Ways to reserve a sleeping room:

· Reserve on-line at: https://book.passkey.com/go/LeadingageIllinoisAnnual2019

· Call reservations at 800-468-3571 and 847-303-4100. When making a reservation mention you are with the LeadingAge Illinois Annual Meeting & Exhibition.

Rooms at the Renaissance Schaumburg will be held until Monday, March 11, 2019, or until the block sells out. Once the room block has been sold out or the cut-off date has passed, group rates may not apply. All rates are per room, per night and are subject to the current state and local sleeping room tax. All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card.

Important: LeadingAge Illinois does not directly nor contract with any outside provider to solicit your credit card or financial information to secure hotel reservations. Please beware of anyone contacting you for this information.

 

Parking: Renaissance Schaumburg Convention Center offers complimentary on-site open lot parking.

Renaissance Schaumburg Maps and Directions:

http://www.marriott.com/hotels/maps/travel/chirs-renaissance-schaumburg-convention-center-hotel/

 


Exhibitors are NOT allowed to hold any type of meeting or function during session or expo hours.  Meeting space will be available at LeadingAge Illinois headquarter hotels during NON-Meeting/Expo hours. 


Advance Shipments to Warehouse: 

GES

LeadingAge Illinois Annual Meeting & Expo
Exhibiting Company Name, Booth#
4108 W. 52nd Place
Chicago, IL 60632
United States of America
Shipments should arrive on or between business days:
  • Tuesday, February 26,2019
  • Wednesday, March 27,2019
Warehouse receiving hours are:
  • Monday-Friday, 8:00 AM to 2:30 PM; Closed 11:30 PM to 12:30 PM & Holidays.
Please refer to the GES Warehouse Closure Calendar 

Please Note: Shipments arriving before Tuesday, February 26, 2019 will incur a storage fee, and shipments arriving after Wednesday, March 27, 2019 will incur a late to Warehouse fee.


Direct Shipment to Exhibit Site
GES
LeadingAge Illinois Annual Meeting & Expo
Exhibiting Company Name, Booth #
Renaissance Schaumburg Hotel and Convention Center
1551 Thoreau Drive
Schaumburg, IL 60173
United States of America
Shipments should arrive on:
  • Monday, April 1, 2019 12:00 PM to 4:30 PM

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.

 


Login to the Exhibitor Service Center to update your profile at any time. Request login information.


Yes, exhibit space will be available at LeadingAge Illinois Senior Living Conference. This conference will be held in the fall.


Contact info@leadingageil.org  or 630.325.6170.






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